Job Opening: Sales & Workplace Experience Assistant | Centennial, CO

MSI TEC, Inc. designs and builds advanced automation, motion control, and robotic systems used in cutting-edge industries. Our success is driven by people who combine technical precision with professional integrity—team-oriented, emotionally intelligent individuals who act as trusted advisors, consummate professionals, and resilient, growth-minded problem solvers committed to excellence and helping others succeed.

THE OPPORTUNITY

The Sales and Workplace Experience Assistant support the sales team through accurate CRM and portal management while owning day-to-day office experience, event support, and front-desk coverage. This onsite, part-time role is ideal for someone detail-oriented, service-minded, and comfortable balancing recurring office tasks with time-sensitive sales support.

KEY RESPONSIBILITIES

Sales Operations & CRM

• Receive and forward inbound leads to appropriate sales team members, ensuring timely follow-up.
• Create and update deals in HubSpot, including company, contact, and deal details, and maintain accurate pipeline stages.
• Review and merge duplicate records; clean and update records (names, addresses, contact info) in HubSpot.
• Enter and maintain lead, contact, and deal information in the CRM with high accuracy.
• Update and maintain customer and opportunity information in Moxa and Omron portals, ensuring consistency with CRM data.
• Support the VP of Sales with administrative tasks such as expense reports, document organization, and simple reporting.

Office & Workplace Experience

• Handle incoming and outgoing mail and packages; distribute mail to team members.
• Answer phones, route and transfer calls, and provide front-desk coverage, including lunch-hour support.
• Create a welcoming atmosphere by greeting colleagues, customers, and vendors with genuine warmth and professionalism.
• Partner with the Facilities Lead to coordinate and support onsite service vendors (such as plant services, pest control, and similar providers), ensuring timely access and clear communication about scheduled visits.
• Clean and refill the office coffee machine daily; monitor and restock related supplies.
• Order snacks, drinks, paper products, office supplies, and other workplace consumables  within budget guidelines.
• Plan and organize company events (team lunches, celebrations), including logistics, supplies, and coordination.
• Put up and take down holiday décor, maintaining a welcoming and professional office environment.
• Scan warehouse packing slips daily and upload files to the designated SharePoint folders.
• Perform other office and workplace support duties as assigned to meet evolving business and team needs.

Training, Vendor, and Event Support

• Support vendor visits and onsite trainings, including room setup, meals/refreshments, name tags, and materials.
• Coordinate attendance lists, basic communication, and follow-up tasks for trainings and events.
• Ensure meeting spaces are clean, organized, and properly set up before and after events.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent required.
• Strong attention to detail and commitment to accurate data entry and documentation.
• Friendly and professional communication style, whether in person, over the phone, or in email.
• Ability to prioritize and manage multiple responsibilities in a part-time schedule.
• Positive, proactive attitude with a strong sense of ownership and service orientation.
• Enjoys helping others, planning events, and keeping things organized.
• Self-motivated and dependable, with a positive, team-oriented attitud

Preferred Qualifications (nice to have):

• 2+ years of administrative, office coordination, or sales support experience in a professional office setting.
• Experience with CRM tools (HubSpot preferred) and comfort working across multiple systems and portals.
• Familiarity with Microsoft Office (Word, Excel, Outlook) and an interest in learning new tools.
• Prior exposure to technical or industrial environments (automation, manufacturing, or distribution sectors).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfort with collaborative tools.

Physical Requirements

• May sit or stand for extended periods while performing office or front-desk duties.
• Routine walking and light movement around the office to greet visitors, handle mail, or restock supplies.
• Occasionally lift or carry items for up to 25 pounds (such as supplies or event materials).

COMPENSATION

$24 – $26/hourly: (non-exempt), based on experience, skills, and certifications.

LOCATION AND SCHEDULE

This part time, on-site position is based in Centennial, Colorado. Work hours are Monday through Friday, daytime schedule 9am – 2pm.